Like many managers, I have a lot of meetings, so I’m always looking for ways to make sure I get the most out of them. Am I hearing from everyone at the table? Are a group’s best ideas being surfaced, or am I just hearing from the extroverts? How can I get my team engaged in strategic planning? Consequently, I’m always on the lookout for tools and techniques to make meetings – one-on-ones, team conversations, administrative updates and beyond – useful, engaging and inclusive.
A couple of years ago, the always-incredible Tara Robertson pointed me towards Liberating Structures. Although I’ve experimented with them a bit over the past few years, I’ve struggled to cut through some of the jargon (particularly the innovation-speak, which especially bugs me) and, let’s face it, the information architecture and graphic design of the official website. However, Tara encouraged me to look for a training opportunity, and after several years, I was finally able to attend a Liberating Structures training led by Fisher Qua at NYC’s Outward Bound headquarters in Long Island City. This two-day intensive workshop made all the difference in helping me understand what Liberating Structures are and how they can be used. Continue reading →
We are excited to announce the release of the Rockefeller Archive Center Documentation Website, a central platform for storing and sharing our institutional policies, workflows, guides, and other forms of documentation! We also want our site to generate more critical thought about how and why we write documentation, especially in terms of how we manage revisions to content, what formatting decisions we make in order to provide meaningful structure, and how we can use our documentation to contribute to the larger archives community. As a well-resourced institution, we feel a professional responsibility to be transparent about the tools and procedures we develop that may benefit our fellow archivists.
Lastly, one major step this year was the opportunity to re-establish the summer fellowship program between the RAC and the L. Jeffrey Selznick School of Film Preservation in Rochester, NY. This educational program—along with NYU’s Moving Image Archiving and Preservation (MIAP) program – can help repositories by providing excellent “future” archivists eager to assist in a “real world” setting.
I am not alone in the belief that access is an intrinsic part of preservation. In the past, the RAC — like many institutions — relied upon the creation of optical media discs (DVD or CD) for on-site researcher access. Beyond the person-hours required to create these discs, there were other issues such as retrieval time; the cumbersome process of loading discs into a player; and monitoring discs for on-going damage and wear and tear. My topmost concern, however, remained the long-term stability of these discs and the increasingly difficult-to-find drives necessary for playback. In short, we needed a new solution to the issue of audiovisual access.
A current trend in the archival field is “Accessioning as Processing,” based upon Mark A. Greene and Dennis Meissner’s article, “More Product, Less Process.” Dubbed “MPLP” for short, this topic remains prickly in the a/v world — and I am going to steer far away from discussing whether this trend has consequences for audiovisual collections (!).
I feel fortunate that the RAC has always gathered and/or maintained some form of documentation for their roughly 13,000 films, video, and audio elements. However, as with any archival institution, this information has been collected by several different individuals, who have sometimes employed different approaches over the course of many “eras” of RAC’s history. Applying consistency to audiovisual description became one of the first goals undertaken.
John Dewey once stated: “We do not learn from experience…we learn from reflecting on experience.”
So, as I have just finished my first year as the Audiovisual Archivist at the Rockefeller Archive Center (RAC), I thought now might be a good time to reflect upon what has been accomplished in these last twelve months.
As our work on the transfer application portion of Project Electron nears its completion, I’ve started to think more seriously about modeling our data that we are bringing into our systems. We’ve actually been prepping for this stage of the project for months, going all the way back to the Data Model Bibliography I put together in February 2017. Now that the D-Team was in the thick of data modeling, we thought it was time to bring the rest of the Archive Center on board as well. I’m just a single archivist, and even though I’ve done a lot of reading about data models, I’m no expert on the entirety of our collection or its materials. We knew that we’d need more eyes on our initial data model draft once we made it to make sure we weren’t forgetting an important component of our collections. Continue reading →
It has been a busy month for Project Electron as we near the end of the first phase of development, which focused on building an application to enable the secure transfer and validation of digital records and their metadata according to theRockefeller Archive Center BagIt specification. In addition to the transfer application development, much of our work this month has been about planning for the next phase of the project. In this post I will share a few activities and strategies we undertook to prepare for development and to keep users at the center of the design process. Continue reading →
By Amy Berish, Kanisha Greaves, and Emeline Swanson
One of the professional development opportunities at the RAC this summer was the chance to participate in NEDCC’s online Preservation 101 course. The objective of the course was to create an executive summary for a collection in our own institution. While many people took the class individually, Amy, Kanisha, and Emeline joined forces to create a robust final project and collaborate across departments: Processing, Reference, and Collections Management, respectively.