Replacing Refids for Automation and Standardization

A few months ago, I wrote about selected digitization readings and how we were going to use them to overhaul our digitization workflows. We’re now a couple of months into our new digitization workflow, and things are starting to run smoothly, but during the process, we noticed that we wanted a better way to match our digitized files to their description without using semantic filenames or separate metadata sheets. Continue reading

A Selection of Readings on Digitization

Earlier this year, the Rockefeller Archive started a multi-year plan to re-envision its digitization activities. The goal of this project is to contribute to the RAC’s mission of preserving and providing access to our collections as widely as possible by making digitized content findable, usable, and accessible in a timely manner. In order to achieve this goal, we will provide archivists with the tools, experience, and competencies to handle any digitization request that comes to the RAC, whether it is from a researcher, donor, or other staff member. On top of these tools and competencies, we will create mechanisms for prioritizing requests for in-house and outsourced digitization.  Continue reading

Using Zotero to Create Collaborative, Share-able, Export-able Bibliographies

Collect references once, export and share infinitely. That’s what tools like Endnote and Zotero come down to. In grad school I used Endnote to manage my references and then cite them as needed in Word documents (papers, my dissertation…). The software would automatically create bibliographies from cited material, in virtually any format imaginable (MLA and Chicago are just the beginning). But I never took it a step further to create an online, shareable library. It wasn’t until I began work on a Ford Foundation bibliography here at the Archive Center that I saw the benefits of an online reference-storing tool. Thanks to Hillel’s suggestion, I began to build one using Zotero, a free program .

Although I’m only about a month into using the software, I thought I’d outline the process for creating online bibliographies in Zotero, while adding some comments about RAC-specific uses and parts I still need to work out. I’m interested in discussing the “why” as much as the “how,” so please comment or feel free to chat about this with me, if you think it may be something you could use, too!

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Workshop Report: Digitizing A/V Collections – to Outsource or Not to Outsource?

On Wednesday, October 2nd, I attended the workshop “Digitizing Audiovisual Collections – to Outsource or Not to Outsource,” hosted by METRO and the Moving Image Archiving and Preservation program at NYU. Three speakers from different institutions (Chris Lacinak, Jonah Volk, and Julie May) came together to speak about their experiences in deciding whether to digitize audiovisual materials in-house, or work with an outside vendor. Each speaker laid out important criteria and considerations that will prove invaluable for anyone planning to start an audiovisual digitization project, as well as those that need guidance when working with vendors. In my opinion, the presentations naturally split into two categories: how to assess whether to outsource an audiovisual project, and the issues and concerns that you must take into account when working with a vendor. I have listed below some of the more salient takeaways from the workshop that any institution should keep in mind before undertaking any audiovisual digitization process.
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How Much Have We Digitized?

As part of the cost assessment project we recently underwent, I was asked to provide a count of how many items and pages were digitized during each fiscal year that the Special Projects Digitization Program has been in operation.

See the stats.

To do this, I first reviewed all available documentation of which projects have been undertaken, when they were started, how much material was estimated for digitization, and what files were to be produced. I used this to draw up a rough framework to guide my approach to counting specific files within the various structures used to store the many digital surrogates produced. Given the variety of source media, derivatives created, and file hierarchies used, this step was necessary to create meaningful data that could be complied across all of the variations, and to provide a reference point to check the very large numbers I would be coming up with by using the computer to count files. Continue reading

Digital Dark Ages to Digital Renaissance: Art of Selecting Digital Content to Preserve webinar notes

Art of Selecting Digital Content to Preserve: From Digital Dark Ages to Digital Renaissance
1.    Identify- What digital content do you have
2.    Select- what portion of the content will be preserved
Sarah Rhodes, National Geographic Library
Brenda J. Miller, Hartford Public Library
Webinar notes Wednesday October 10, 2012

•    Presentation slides available after webinar will be posted on DTEAM DBlog
•    Audio presentation available in about a week

•    DPOE- Library of Congress Digital Preservation Outreach Education

•    Webinar will:
•    1. Provide conceptual foundation for your digital program
•    2.  Help develop inventory to your digital content
•    3. Help document your selection policies
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