We prepared a series of screencasts for a recent donor meeting. These screencasts give a really nice, visual, overview of how we use three different systems: Archivematica, ArchivesSpace, and DIMES, and how they connect to each other.
The first screencast reviews our Archivematica ingest process, and covers how we link to metadata in the Archivists’ Toolkit. We’ll be implementing this functionality using the ArchivesSpace API in the near future.
As you should all know by now, we will be transitioning from ATReference to ArchivesSpace in a couple of months. It has been a lengthy project, but we’re quickly approaching its final stages. As such, I wanted to give everyone a quick rundown of the final timeline and the work that we are doing to get us there.
Beginning in 2011, the Rockefeller Archive Center accepted the records of the Ford Foundation, and included among these papers were records pertaining to Unpublished Reports and Grants from the Foundation’s inception to the present. Along with the materials, the Ford Foundation provided us with two spreadsheets filled with metadata describing both the Unpublished Reports and Grants files. The Grants file alone includes 54,644 rows and 34 columns of information ranging from subjects terms to restriction information. However, much of this data was “dirty”; many subject terms did not match LCSH vocabulary, dates did not match formatting for import into Archivist’s Toolkit, and many more issues. Despite these issues, the metadata opened new avenues of access and description to the materials, and wrangling and refining them for import into Archivist’s Toolkit and DIMES would help researchers from all over the world discover the exact item he or she is looking for. In November of 2013, members of the Digital Projects team met with representatives from Processing and Reference with the express goal of transforming this metadata into a machine-readable format so that the RAC may provide it in a searchable format online.
A Next-Generation Archives Management System [SAA session 601]
This presentation mainly focused on the history of the ArchivesSpace project during its time as a Melon-funded venture. I’ve attached the presentation slides if you’re interested in timelines and other details. Suffice it to say, the ArchivesSpace team has accomplished their goal of producing a solid 1.0 release, and the software is now moving into a community-funded phase. The RAC has joined as an ArchivesSpace charter member and will be able to partake in the benefits that membership affords, including access to documentation, a voice in development priorities, and early access to migration tools. Continue reading →
On Thursday and Friday of last week, we had a visit from Evelyn and Austin of Artefactual Systems, who were here to set up a new version of Archivematica for us to test. This new version has some important functionality which will allow us to present access copies of digitized material online in DIMES.
Last week, we had a site visit from Evelyn McLellan, a Systems Archivist at Artefactual (the company that is developing Archivematica). We discussed a number of issues related to the integration of Archivematica, XTF and ATReference. Continue reading →