Modeling Coworker Engagement with Data

As our work on the transfer application portion of Project Electron nears its completion, I’ve started to think more seriously about modeling our data that we are bringing into our systems. We’ve actually been prepping for this stage of the project for months, going all the way back to the Data Model Bibliography I put together in February 2017. Now that the D-Team was in the thick of data modeling, we thought it was time to bring the rest of the Archive Center on board as well. I’m just a single archivist, and even though I’ve done a lot of reading about data models, I’m no expert on the entirety of our collection or its materials. We knew that we’d need more eyes on our initial data model draft once we made it to make sure we weren’t forgetting an important component of our collections. Continue reading

Getting data from DIMES to Aeon

Among the many things that Aeon will do for us, communicating directly with DIMES to import data about our materials is among the most important, and a feature that will likely save both researchers and staff a great deal of time and frustration. Starting in February, researchers will no longer have to fill out requests for materials by hand; staff will no longer have to decipher researchers’ handwriting, correct inaccurate or missing information, or complete charge-outs by hand. In addition, we’ll be able to run much more accurate reports on use of our collections, which will help us better target digitization and preservation efforts. This post explains how that data moves from DIMES to Aeon, detailing some of the things that happen along the way with restrictions information and grouping of folders within the same box. Continue reading

Migrating ATReference data to Aeon

Since the RAC was founded in 1974, we’ve collected information about our researchers, including contact details, visit dates, topics of research, and publications. Starting in the 1980s, we captured this information in a number of different databases. Currently, this data is stored in ATReference, a customized version of the Archivists’ Toolkit that was developed by the RAC. As part of both the Aeon and ArchivesSpace implementation processes, we needed to migrate that data forward into Aeon so we can continue to access and add to the wealth of information it contains without having to support ATReference. Continue reading

What Data Can Do for You (and Us)

Since September 2012, when we first launched DIMES, we’ve been using a variety of methods to gather data on where our users come from, what they look at on DIMES, what functionality they use, and what kinds of things they search for. Looking at this data over time gives us valuable into how users are actually interacting with DIMES, and helps us evaluate the system’s functionality as well as the description of our collections. Continue reading