Educating archivists and record keepers is the first step in developing a digital program. Recently, members of the Processing and Collections Management teams at the Rockefeller Archive Center attended a two-day workshop titled “Appraisal, Accessioning, and Ingest of Digital Records” offered by SAA and presented by Erin Faulder, Digital Archivist at Cornell University Library’s Division of Rare and Manuscript Collections. The Digital Archives Specialist (DAS) course delved into the challenges of preserving and managing electronic records and offered strategies for institutions both unfamiliar and well versed in the realm of digital archiving.
Here are the reflections of four archivists who participated in the DAS workshop.
Back in January, archivists from the Princeton University Manuscripts Division visited the Rockefeller Archive Center to discuss digital processing with members of the RAC Processing Team. To continue this conversation, a few staff members from the RAC went on a field trip to Princeton on June 8th. The group consisted of staff from various departments including members of the Processing, Collections Management, and Digital Teams. Continue reading
On December 9, we attended an SAA workshop on “Privacy and Confidentiality Issues in Digital Archives,” taught by a dynamic Heather Briston of UCLA on the wintry campus of Mount Holyoke in South Hadley, Massachusetts. Invoking the familiar mantra that we rely on analog laws to govern digital materials, Briston provided a broad review of the legal basis for privacy and confidentiality considerations in archives (including privacy jurisprudence, defamation, HIPAA and FERPA laws). She balanced these discussions with considerations of archival values and ethics, which mandate that we provide the widest possible access to our collections while protecting the rights, and sometimes the interests, of persons and institutions represented within them. While opening records crosses a barrier of privacy by definition, archivists’ efforts to meliorate this act lead toward equilibrium in this intrinsic tension. From a third angle she explored the ways digital technology changes the possibility and condition—as well as our expectations—of privacy and access. Continue reading
On October 25th, 2013 I attended SAA’s DAS workshop of Accessioning and Ingest of Electronic Records. The workshop was hosted by Harvard and led by Erin Faulder, the Digital Archivist for Tisch Library at Tufts University.
The workshop covered key concepts and issues regarding policy decisions based on institutional mandates, suggestions for working with donors, key elements of the digital transfers, and the need for digestible workflows and guidelines. There was a quick overview of the OAIS model with a breakdown of SIP’s, DIP’s, and AIP’s, and an emphasis to use the OAIS model as the foundation for the digital workflow each institution creates. Two major themes emphasized throughout the workshop were 1) building trust and communication with donors, and 2) accessioning digital material goes beyond traditional accessioning and incorporates elements of appraisal and processing. Continue reading
SAA 2013 New Orleans
Session 604: Defining Levels of Preservation and Management for Electronic Records
This session addressed the initial steps or levels of preservation for electronic records management. It was held on Saturday August 17, 2013 at Archives 2013 New Orleans.
Last week on Friday, June 14th I attended the NDSA Regional Meeting hosted by the Metropolitan New York Library Council in New York City. This regional meeting of National Digital Stewardship Alliance members, NDIIPP project partners and other institutions interested in digital stewardship was held in an “unconference” format allowing for various short and long presentations on institution activities that are focused around digital stewardship and an open agenda session for topics of discussion to arise. Sibyl presented on the work the Digital Team has accomplished at the RAC creating and implementing a digital preservation program from ingest to access.
This past Monday I had the opportunity to attend the SAA workshop “Appraisal of Electronic Records” held at the METRO office in NYC. Taught by Caryn Wojcik, Government Records Archivist for the State of Michigan, the objective of the workshop was to discuss some of the unique issues involved with the appraisal of electronic records and adapt the approach to appraisal in response.
In Fall 2012, I attended an Electronic Records Management course at Pratt Institute’s School of Library and Information Science. The course focused on the organizational transitions and culture changes required for successful electronic records program implementation, staffer roles and responsibilities, current practices in management of electronic records in email, inventorying, vital record program, disaster recovery and retention scheduling.