Digital duplication is the process of transforming analog material into digital
form through digitization.
Digital duplication encompasses:
scanning
equipment calibration
quality control
image editing
file-naming and management
metadata creation
The RAC offers two types of digital duplication:
On-Demand
Special Projects
On-Demand digital duplication:
Driven by requests from either on-site or off-site researchers
Limited in quantity
Can be executed within a reasonably rapid turnaround time
Can be done in-house with existing resources
Special Projects digital duplication:
Digitization of a defined set of archival materials
Selected by internal assessment (or prompted by special donor/researcher requests)
Internal project selection based on defined criteria and objectives
Any materials that need to be sent off-site for duplication (including all A/V materials)
Special Projects digital duplication requires the completion of a
Project Proposal and approval from
the Special Projects Digital Duplication Committee
This is more work, why are we doing this? (1/2)
To document the decisions we make about what we choose to digitize
To gather necessary information at the start of a project, rather than during
To select and prioritize digitization projects in a more thoughtful,
transparent, and strategic manner
This is more work, why are we doing this? (2/2)
To formalize the process for nominating material by helping proposers
articulate all aspects of their proposed digitization project
To ensure that A/V materials are digitized for long-term preservation,
rather than to fulfill short-term digitization requests
Selection criteria (1/2)
Historical value
Frequent use or requests for digitization
Uniqueness
Processing status
Quality of existing description
Access and rights restrictions
Selection criteria (2/2)
Physical condition and preservation needs
Benefits from features like OCR
Costs
Long-term preservation implications
External funding sources
Workflow
Proposal
Selection
Project Development
Quality Review
Committee Members
Sibyl Schaefer
James Allen Smith
Michele Hiltzik
Carol Radovich
Patrick Galligan
Meetings are open, others are welcome (especially project proposers)