Previewing finding aids in XTF

The XTF development server ( has been set up so that RAC staff can preview an EAD file exported from the Archivists’ Toolkit. This server is only available inside the RAC network. Follow the steps below to see what your finding aid will look like online.

Export the EAD finding aid from the Archivists’ Toolkit.

  • In the Resources screen, select or open the collection for which you want to create an EAD finding aid.
  • In the “Finding Aid Data” tab, make sure that the EAD FA Unique Identifier is filled in. This should be a value that starts with the collection’s resource identifier (or FA number) followed by “.xml”, for example “FA031.xml”
  • In the toolbar at the bottom of the window, click “Export EAD.”
  • In the dialog window that opens, choose a location in which to save the file. In the File name field at the bottom of the window, enter the appropriate file name, which should exactly match the collection’s Resource Identifier.
    • Do not check the box next to “Number component levels?”
    • Check the box next to “Suppress components and notes when marked “internal only”?
    • If the resource you are exporting has digital objects attached, check the box next to “Include DAO’s in output?”
    • Click “Save.”
  • The EAD file will export to the location you have chosen.

Move file to S:\\Dev_EAD

The finding aid should be automatically moved from this folder to the XTF development server in less than one minute.

Go to the XTF Development server:

Your updated finding aid should be at the top of the “Recently Updated Collections” list, or accessible via search or browse.

Important Caveats

  • Larger finding aids will take longer to show up.
  • Appearance of development server may vary slightly from production server
  • Development server may be unavailable and/or unstable at times

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