I am not alone in the belief that access is an intrinsic part of preservation. In the past, the RAC — like many institutions — relied upon the creation of optical media discs (DVD or CD) for on-site researcher access. Beyond the person-hours required to create these discs, there were other issues such as retrieval time; the cumbersome process of loading discs into a player; and monitoring discs for on-going damage and wear and tear. My topmost concern, however, remained the long-term stability of these discs and the increasingly difficult-to-find drives necessary for playback. In short, we needed a new solution to the issue of audiovisual access.
As development of the Project Electron transfer application has continued over the past month, one important aspect of the work has been the creation of user interfaces based on the wireframes we have designed during the design planning process. In this month’s update, I will discuss how both wireframes and the resulting user interfaces (UIs) of the application are important communication tools both internally for the development team, and externally with user groups including Rockefeller Archive Center staff and donors.Continue reading →
A current trend in the archival field is “Accessioning as Processing,” based upon Mark A. Greene and Dennis Meissner’s article, “More Product, Less Process.” Dubbed “MPLP” for short, this topic remains prickly in the a/v world — and I am going to steer far away from discussing whether this trend has consequences for audiovisual collections (!).
I feel fortunate that the RAC has always gathered and/or maintained some form of documentation for their roughly 13,000 films, video, and audio elements. However, as with any archival institution, this information has been collected by several different individuals, who have sometimes employed different approaches over the course of many “eras” of RAC’s history. Applying consistency to audiovisual description became one of the first goals undertaken.
John Dewey once stated: “We do not learn from experience…we learn from reflecting on experience.”
So, as I have just finished my first year as the Audiovisual Archivist at the Rockefeller Archive Center (RAC), I thought now might be a good time to reflect upon what has been accomplished in these last twelve months.
As our work on the transfer application portion of Project Electron nears its completion, I’ve started to think more seriously about modeling our data that we are bringing into our systems. We’ve actually been prepping for this stage of the project for months, going all the way back to the Data Model Bibliography I put together in February 2017. Now that the D-Team was in the thick of data modeling, we thought it was time to bring the rest of the Archive Center on board as well. I’m just a single archivist, and even though I’ve done a lot of reading about data models, I’m no expert on the entirety of our collection or its materials. We knew that we’d need more eyes on our initial data model draft once we made it to make sure we weren’t forgetting an important component of our collections. Continue reading →
It has been a busy month for Project Electron as we near the end of the first phase of development, which focused on building an application to enable the secure transfer and validation of digital records and their metadata according to theRockefeller Archive Center BagIt specification. In addition to the transfer application development, much of our work this month has been about planning for the next phase of the project. In this post I will share a few activities and strategies we undertook to prepare for development and to keep users at the center of the design process. Continue reading →
I recently attended the edUI conference in Charlottesville, VA. It’s a conference for web professionals working in educational institutions, and the speakers come from a variety of professional contexts including design, development, management, content strategy, and UX. For me, this conference was a chance to hear from and connect with folks outside of the archives field who are doing related work. It pushed me to think about familiar problems from a fresh perspective, build conceptual connections, strategize to improve communication across disciplines, and learn some practical approaches and skills that are not often emphasized in archives-specific conferences.
By Amy Berish, Kanisha Greaves, and Emeline Swanson
One of the professional development opportunities at the RAC this summer was the chance to participate in NEDCC’s online Preservation 101 course. The objective of the course was to create an executive summary for a collection in our own institution. While many people took the class individually, Amy, Kanisha, and Emeline joined forces to create a robust final project and collaborate across departments: Processing, Reference, and Collections Management, respectively.